Case Study 2: AI-assisted Club Grant Application Writing
Case Study: Supercharge your club grant application process.
Introduction
Generative AI is a powerful tool that can help clubs to craft club grant applications that stand out from the crowd. By using generative AI, clubs can generate compelling, original and engaging content that showcases their vision, goals, and positive impact that their proposed project will have on the community. Generative AI can also help clubs to tailor their applications to the specific requirements and preferences of different grantors, increasing their chances of success. This page provides tips and resources on how to use generative AI to create an impactful, compelling and convincing grant application for the Kiwanis Children’s Fund Club Grants Program. See a sample application here.
Kiwanis Children’s Fund Club Grants Program
The purpose of this document is to provide guidance on how to leverage prompts in the Kiwanis Children’s Fund Club Grants Program application. See a sample application here. These prompts are designed to generate information about your club’s proposed project, its goals, outcomes, budget, and alignment with the Kiwanis mission and vision. The prompts are focused on the essay-type questions that require a lot of time to write a clear, concise, and coherent response that demonstrates your understanding of the grant criteria and your club’s capacity to implement the project. The essay-type questions make up over 50% of the application, so by using AI as your assistant, you can dramatically cut the amount of time it takes to complete the application plus your application will be written as though a grant writer wrote the application.
Conclusion
This case study illustrates how a Kiwanis Club can use generative AI to create a great Club Grants application that align with their mission and vision for the proposed project. This case study also highlights the benefits of using generative AI as a grant writing tool for enhancing creativity and effectiveness by generating relevant and appealing content quickly, professionally and inexpensively.
Remember: Human in the Loop (HITL) Always
Human in the Loop (HITL) is a concept that involves human intervention or feedback in the process of using generative AI to create or improve content. In the context of grant writing, HITL can help grant writers leverage the power of generative AI tools, such as Copilot, ChatGPT or Gemini, to generate content, edit text, synthesize data, and personalize applications. However, HITL also requires grant writers to be careful and responsible in crafting the prompts they use with generative AI tools, validating the content they get out, and ensuring that it meets their needs and standards. HITL also allows grant writers to focus on more creative or cognitively focused tasks, such as interpreting insights, designing interventions, and evaluating outcomes. [1] [2] [3] [4]
Select an AI chatbot to use. We recommend one that can generate images Microsoft Copilot (free with Microsoft account), Google Gemini (free with Google account) or ChatGPT Plus ($20/mo)
Be familiar with the grant process by reviewing the resources here.
Log in or create a free grant portal account here.
Start a new or open an existing Club Grant application from inside the grant portal.
Review each question on the application and look for its corresponding prompt.
Review the prompt and personalize it to your needs if needed.
Run the prompt in your favorite AI bot and the review the output (HITL).
Make any edits to the output and then paste the output into the grant application.
Tweak and customize these prompts for your individual goals.
The questions are subject to change.
Prompt #1 – Project Name
Hello, would you be able to help me with an important task? You are a professional grant writer, and we need your help in creating a convincing and compelling grant application. Let’s start by suggesting 6 compelling names for this project. The service project idea is to provide stocked backpacks for 100 kindergarteners from underprivileged families.
Prompt #2 – Project Description
OK, thanks. We selected “Little Learners Liftoff” as the project name. Please now create a compelling and convincing project description. Keep the character count close to 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #3 – Outline Plans for Ongoing Programming
Next, outline plans for ongoing programming in a compelling and convincing style. Keep the character count close to 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #4 – Explain Financial Need
Thank you. Now, please explain why there is a financial need for our project at this time. Write in a compelling and convincing style. Keep the character count close to 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #5 – Other Major Dates and Why they are Important.
Thank you. Now, outline the project’s other major dates and how they are important. Write in a compelling and convincing style. Keep the character count close to 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #6 – Primary Community Needs Identified
Thank you. Now, please explain what we identified as a primary need in our community. Write in a compelling and convincing style. Keep the character count between 900 and 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #7 – Local Organizations and Individuals
Thank you. Now, show what local organizations and/or individuals we worked with to identify our community needs. Keep the character count between 900 and 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #8 – Specific Aspects Funded by the Grant
Thank you. Now, answer if we are funded, what specific aspects of the project will the grant fund. Write in a compelling and convincing style. Keep the character count between 900 and 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #9 – Annual Club Support for the Project
Thank you. Now, answer How our club will support this project on an annual basis. Write in a compelling and convincing style. Keep the character count between 900 and 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #10 – Recruitment & Retention
Thank you. Now, answer how this project aids in the recruitment and retention of Kiwanis members. Write in a compelling and convincing style. Keep the character count between 900 and 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #11 – Elevation of Kiwanis Identity in the Community
Thank you. Now, answer How this project elevates the Kiwanis identity in our community. Write in a compelling and convincing style. Keep the character count between 900 and 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #12 – Recognition & Cultivation of Donor Relationships
Thank you. Now, answer how we will recognize and cultivate relationships with our donors. Write in a compelling and convincing style. Keep the character count between 900 and 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #13 – Information Sharing
Thank you. Now, if we are funded, what information do we plan to share about our funding that we received from the Kiwanis Children’s Fund? Write in a compelling and convincing style. Keep the character count between 900 and 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Case Study 2: AI-assisted Club Grant Application Writing
Case Study: Supercharge your club grant application process.
Introduction
Generative AI is a powerful tool that can help clubs to craft club grant applications that stand out from the crowd. By using generative AI, clubs can generate compelling, original and engaging content that showcases their vision, goals, and positive impact that their proposed project will have on the community. Generative AI can also help clubs to tailor their applications to the specific requirements and preferences of different grantors, increasing their chances of success. This page provides tips and resources on how to use generative AI to create an impactful, compelling and convincing grant application for the Kiwanis Children’s Fund Club Grants Program. See a sample application here.
Kiwanis Children’s Fund Club Grants Program
The purpose of this document is to provide guidance on how to leverage prompts in the Kiwanis Children’s Fund Club Grants Program application. See a sample application here. These prompts are designed to generate information about your club’s proposed project, its goals, outcomes, budget, and alignment with the Kiwanis mission and vision. The prompts are focused on the essay-type questions that require a lot of time to write a clear, concise, and coherent response that demonstrates your understanding of the grant criteria and your club’s capacity to implement the project. The essay-type questions make up over 50% of the application, so by using AI as your assistant, you can dramatically cut the amount of time it takes to complete the application plus your application will be written as though a grant writer wrote the application.
Conclusion
This case study illustrates how a Kiwanis Club can use generative AI to create a great Club Grants application that align with their mission and vision for the proposed project. This case study also highlights the benefits of using generative AI as a grant writing tool for enhancing creativity and effectiveness by generating relevant and appealing content quickly, professionally and inexpensively.
Remember: Human in the Loop (HITL) Always
Human in the Loop (HITL) is a concept that involves human intervention or feedback in the process of using generative AI to create or improve content. In the context of grant writing, HITL can help grant writers leverage the power of generative AI tools, such as Copilot, ChatGPT or Gemini, to generate content, edit text, synthesize data, and personalize applications. However, HITL also requires grant writers to be careful and responsible in crafting the prompts they use with generative AI tools, validating the content they get out, and ensuring that it meets their needs and standards. HITL also allows grant writers to focus on more creative or cognitively focused tasks, such as interpreting insights, designing interventions, and evaluating outcomes. [1] [2] [3] [4]
[1] https://www.mckinsey.com/about-us/new-at-mckinsey-blog/keep-the-human-in-the-loop
[2] https://blog.candid.org/post/using-generative-ai-for-nonprofits-grantwriting-responsibly/
[3] https://www.harvard.edu/ai/2024/02/23/video-2/
[4] https://globalyouth.wharton.upenn.edu/articles/science-technology/ai-and-you-learn-to-be-the-human-in-the-loop/
Instructions for using the case study.
Prompt #1 – Project Name
Hello, would you be able to help me with an important task? You are a professional grant writer, and we need your help in creating a convincing and compelling grant application. Let’s start by suggesting 6 compelling names for this project. The service project idea is to provide stocked backpacks for 100 kindergarteners from underprivileged families.
Prompt #2 – Project Description
OK, thanks. We selected “Little Learners Liftoff” as the project name. Please now create a compelling and convincing project description. Keep the character count close to 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #3 – Outline Plans for Ongoing Programming
Next, outline plans for ongoing programming in a compelling and convincing style. Keep the character count close to 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #4 – Explain Financial Need
Thank you. Now, please explain why there is a financial need for our project at this time. Write in a compelling and convincing style. Keep the character count close to 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #5 – Other Major Dates and Why they are Important.
Thank you. Now, outline the project’s other major dates and how they are important. Write in a compelling and convincing style. Keep the character count close to 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #6 – Primary Community Needs Identified
Thank you. Now, please explain what we identified as a primary need in our community. Write in a compelling and convincing style. Keep the character count between 900 and 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #7 – Local Organizations and Individuals
Thank you. Now, show what local organizations and/or individuals we worked with to identify our community needs. Keep the character count between 900 and 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #8 – Specific Aspects Funded by the Grant
Thank you. Now, answer if we are funded, what specific aspects of the project will the grant fund. Write in a compelling and convincing style. Keep the character count between 900 and 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #9 – Annual Club Support for the Project
Thank you. Now, answer How our club will support this project on an annual basis. Write in a compelling and convincing style. Keep the character count between 900 and 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #10 – Recruitment & Retention
Thank you. Now, answer how this project aids in the recruitment and retention of Kiwanis members. Write in a compelling and convincing style. Keep the character count between 900 and 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #11 – Elevation of Kiwanis Identity in the Community
Thank you. Now, answer How this project elevates the Kiwanis identity in our community. Write in a compelling and convincing style. Keep the character count between 900 and 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #12 – Recognition & Cultivation of Donor Relationships
Thank you. Now, answer how we will recognize and cultivate relationships with our donors. Write in a compelling and convincing style. Keep the character count between 900 and 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.
Prompt #13 – Information Sharing
Thank you. Now, if we are funded, what information do we plan to share about our funding that we received from the Kiwanis Children’s Fund? Write in a compelling and convincing style. Keep the character count between 900 and 1000 characters without exceeding 1000 characters. Please double-check the character count before providing the output. Thank you.